Privacy Statement

1. Information we collect

We only collect information that is necessary to provide the Short Track Manager experience:

• •Account information: When you register, we collect your email address and your chosen username.
• •Game data: We store your team selections, league participation, and points history.
• •Technical data: We may collect basic log information such as IP addresses and browser types to prevent fraud and ensure site security.
• •Prize data: If you win a sponsored prize, we store your rank and a unique claim code. If you claim a prize, you may also give the sponsor details such as a delivery address or phone number. We do not collect those ourselves.

2. How we use your information

Your data is used solely to:

• •Manage your account and team standings.
• •Send essential game updates per email (e.g., "Your league has started").
• •Improve the game experience and fix technical bugs.
• •If you win a sponsored prize, email you your claim code and pass your details to the sponsor so they can deliver it (see section 6).

Your personal data will not be used for purposes other than those for which you initially provided the information, unless you have given specific consent or if it is necessary for us to comply with legal obligations, professional standards or quality regulations, to optimize service quality, or to inform you about other services provided by us.

3. Athlete data disclaimer

This app displays athlete names, rankings, and race statistics from official competitions hosted by the International Skating Union (ISU). This data is collected from public records and is used for informational and entertainment purposes only. We do not store private personal information regarding the athletes themselves.

4. Your rights (GDPR)

Regardless of where you live, we respect your right to control your data:

• •Access: You can request a copy of the data we hold about you at any time.
• •Correction: You can update your account details through your profile settings.
• •Deletion: You can delete your account yourself at any time, from your Profile page or at shorttrackmanager.app/delete-account. Deletion is immediate and permanent. If you can no longer sign in, email us from the address on your account and we will delete it for you. Section 8 lists the few records we keep afterwards.

5. Data security

We use industry-standard encryption to protect your account and data. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

6. Data sharing and third parties

We do not share personal data with third parties (service providers who work for, on behalf of, or with us, and/or government authorities) unless it is necessary to fulfill your request, for our professional and legitimate purposes, or if required or permitted by law, professional standards, or quality regulations. We do not sell or provide personal data to third parties for their marketing purposes.

Sponsored prizes. If you win a prize offered by a competition sponsor, we share your username, email address, rank, prize and claim code with that sponsor, so they can confirm your claim and deliver the prize. We do this because it is necessary to fulfil the prize you have won. The sponsor receives these details only for winners, never for other players. Once you contact the sponsor to claim, they handle any details you give them under their own privacy policy, and we are not responsible for how they use them. The sponsor may not use your details for their own marketing unless you separately agree to that with them.

Prize emails. The email telling you that you have won a prize is a service message about something you have earned. We send it even if you have turned off game update emails.

7. Analytics and cookies

With your consent, we use Google Analytics for Firebase to understand how Short Track Manager is used: which pages are visited and which features are used (for example making a transfer or joining a league), along with your approximate location and device and browser type. This sets first-party cookies (_ga and _ga_*) and sends that usage data to Google. We do not use it for advertising, and we never send your name, email address or username. Google Analytics does not run until you accept: before that, or if you decline, nothing is sent to Google, and any analytics cookies set earlier are deleted. You can change your choice at any time with "Cookie settings" at the bottom of the page or in the account menu.

8. Retention period

We retain your personal data for as long as necessary to achieve the purposes described in this privacy statement or until you withdraw your consent, or as long as legally required.

We will securely delete or anonymize personal data once it is no longer needed for the purposes for which it was collected or processed, or when you withdraw your consent, unless a longer retention period is legally required.

Prize records (your rank, claim code and whether the prize email was sent) are kept for as long as the prize can be claimed and for a reasonable time afterwards to resolve disputes. The list we sent the sponsor stays in the sponsor's records under their own retention rules.

When you delete your account, we delete your profile, username, login, teams, scores, transfers, league memberships, friends list, notifications, votes, support and feedback messages, and uploaded pictures straight away. We keep only:

• •payment records held by our payment provider, Stripe, for as long as tax and accounting law requires, and to handle refunds and disputes;
• •for a sponsored prize you won, the rank and claim code (without your email address), for the claim period described above;
• •past private-league results and draft picks that other league members already see, which may still show the team name or username you used at the time;
• •short-lived technical records (rate limits, retry keys), which expire on their own within a day.

9. Changes to this privacy statement

We may update this privacy statement from time to time to reflect changes in our services or legal obligations. The most recent version will always be available on our website.

10. Contact us

If you have questions about this policy or want to exercise your data rights, please contact us at [email protected].